We will present which HR processes are nowadays usually already digitised and what the future holds, how to legally create a digital personnel file archive with permanent validity, the most common mistakes in the digital conversion of a personnel file archive, under which conditions personnel file documents are equivalent to the original in the process of digital transformation, and what are the possible approaches to digital signing. The steps to a trustworthy digital archive will be presented – it is crucial for employers to undertake digital archiving according to a predefined scenario.
We will look at what employers’ obligations under employment law are during the recruitment process, how to prove the legality of the recruitment procedures carried out, and what documents are needed and kept to prove the implementation of employment law. We will look at which HR documents have a legal basis for processing and archiving, which require the consent of the employee, and the changes to document retention under ZVOP-2.
You are cordially invited.
Content:
- digital personnel files; eligibility for conversion/establishment of digital personnel files, common conversion errors and risks,
- the legal basis for setting retention periods for staff documents,
- how we assess document retention periods, compliance with data protection legislation and the GDPR regulation on document retention,
- which documents we are obliged to remove from personnel files, and the legal conditions to be met before the destruction of documents can begin.
Lecturer Andreja Samec Koderman is a mentor, consultant and expert in HR and management. She advises on HR processes, employment law (personnel records, personnel folders, working time), HR systems (systematisations, competency models, promotion and reward systems) and HR development. It helps employers to set up an efficient and legal HR area. It is a member of ARTDO, an international organisation that brings together HR professionals from six continents. She participates in international lectures and has been recognised by World HRD. She implements systematisations, salary models, reward and promotion systems, HR audits and establishes HR legal security in companies.
If you are interested in a different date, please let us know at urska.rataj@gzdbk.si.
***
Full value of the service: € 500/participant
The service is provided within the framework of the SRC-EDIH project, co-funded by the European Union (Contract No. 101083351) and the Ministry for Digital Transformation. The service received is co-financed at 25% of the full price as State aid in accordance with Article 31 of Commission Regulation (EU) No 651/2014 of 17 June 2014 declaring certain categories of aid compatible with the internal market in application of Articles 107 and 108 and Commission Regulation (EU) No 2023/1315 of 23 June 2023. The aid is granted on the basis of the MDP Programme of measures to promote entrepreneurship in the period 2022-2030.
